Purposes of processing

Use Purposes of processing to define the legal basis, retention time, and the processed data.

1. Navigate to Asset Management and click Purposes of processing.

Asset Management drop-down menu open in the top navigation bar, listing Purposes of processing, Objects, Data sources, Processed data, Data transfers, Organizations, Risks, and more

2. Click + Create purpose of processing.

Empty Purposes of processing list with a Create purpose of processing button

3. Name the purpose of processing. Optionally, you can also write a description, choose a group to classify the purpose, and choose an internal responsible person.

Create purpose of processing form with Name, Description, Group, and Internal responsible person fields

4. Click Create.

5. Open the created purpose by clicking its ID.

Purposes of processing list showing the newly created Customer Support purpose with its ID, group, responsible unit, legal bases, and maturity

6. Click Edit to define the legal basis (or bases) and retention time.

Purpose of processing overview for Customer Support showing description, group, responsible person, retention time, and related counts

7. Scroll down the form to the Retention time section. Enter the length of the retention time and select the time unit (e.g. days, months). In the Retention time justification field, you can justify the retention time, for example by referring to a law or common practice. You can also specify the starting point of the retention time, such as the termination of an agreement or employment.

Retention time section of the form with a number field, a time unit drop-down set to days, and a justification text field

8. To save your changes, click Save.