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PrivacyDesigner Docs production v2.32.3

Object types

Data subject category

Section titled “Data subject category”

Data subject categories represent groups of people whose personal data is processed.

Fields

  • Title — unique name of the data subject category.
  • Description — general description of the data subject category.
  • Location — the country where the data subjects are located.
  • Estimated number of data subjects — estimate of how many data subjects belong to the category.
  • Icon — icon representing the object.
  • Tags — comma-separated tags for the object.
  • Attach files — any files or URLs related to the data subject category.
Example data subject category object Customer, showing the general description, group, location, and estimated number of data subjects

Organization

Section titled “Organization”

Organizations are business entities that are part of the data processing activities, typically a supplier, a subsidiary, or an authority.

Fields

  • Title
  • Business identification
  • VAT identification
  • Street address
  • Postal code
  • Location
  • Internal — whether this organization is part of your own organization.
  • Description — general description of the organization.
  • Tags — comma-separated tags for the object.
  • Attach files — browse, drag and drop, or attach existing file(s) to the object.
Example organization object CRM Awesomeness Inc., showing the general description, group, business and VAT identification, location, and address Organization Customer Data Inc. in the data source view, with Inventory, Connections, Disclosures, and Transfers to 3rd countries tabs

Hosting environment

Section titled “Hosting environment”

A hosting environment is a background object, and it cannot be added to the data flow maps of assessments. Hosting environments can only be created in the Objects view of Asset Management. Link all storage and system objects to a hosting environment so that they inherit the correct location of the data.

Fields

  • Title
  • Description
  • Location — the country where the hosting environment is located.
  • Type — either cloud or on-premise.
  • Provider — the organization that provides the hosting environment.
  • Maintenance provider — the organization that maintains the hosting environment (can be the same organization as the provider or a different one).
  • Tags — comma-separated tags for the object.
  • Attach files — any files or URLs related to the hosting environment.
Example on-premise hosting environment object Super Server, located in Finland, with provider and maintenance provider Example cloud hosting environment object Customer Inc. Server (USA), located in the United States, with provider and maintenance provider

System

Section titled “System”

A system object represents an IT system, software application, module, website, etc.

Fields

  • Title — unique name of the system.
  • Description — general description of the system.
  • Official name — official / commercial name of the system.
  • Internal responsible person
  • Provider — the organization that provides the system.
  • Maintenance provider — the organization that maintains the system (can be the same organization as the provider or a different one).
  • Hosting environment — the hosting environment where the processed personal data is stored.
  • Is this an AI system? — whether the system uses artificial intelligence.
  • Deployment date — when the system was taken into use.
  • Disposal date — planned date for decommissioning the system.
  • Icon — icon representing the system.
  • Tags — comma-separated tags for the object.
  • Attach files — any files or URLs related to the system.
Example system object Super System, showing the general description, group, hosting environment and its location, provider, maintenance provider, AI system, and internal responsible person Example system object Super Analytics System, showing deployment and disposal dates, provider, maintenance provider, and hosting environment

Storage

Section titled “Storage”

Storage represents a digital or physical data store where personal data is stored. Examples include a database, backup, data warehouse, archive, paper, filing cabinet, hard drive, USB stick, or any other device.

Fields

  • Title — unique name of the storage.
  • Description — general description of the storage.
  • Official name — official / commercial name of the storage.
  • Internal responsible person
  • Provider — the organization that provides the storage.
  • Maintenance provider — the organization that maintains the storage (can be the same organization as the provider or a different one).
  • Hosting environment — the hosting environment where the processed personal data is stored.
  • Deployment date — when the storage was taken into use.
  • Disposal date — planned date for decommissioning the storage.
  • Icon — icon representing the storage.
  • Tags — comma-separated tags for the object.
  • Attach files — any files or URLs related to the storage.
Example storage object Super System DB, linked to Super Server, located in Finland, with provider and maintenance provider

Customer service

Section titled “Customer service”

A customer service object represents a group of employees who are in direct contact with the data subject and perform data processing activities, such as receiving, writing, and entering data into a system or paper form. Examples include customer service staff in offices, shops, receptions, and call centers, or healthcare (nurses, doctors, therapists) and education (teachers) employees doing office work.

Fields

  • Title — unique name of the customer service.
  • Description — general description of the customer service.
  • Organization — the organization that the customer service staff belong to.
  • Location — the country where the customer service is provided.
  • Tags — comma-separated tags for the object.
  • Attach files — any files or URLs related to the customer service.
Example customer service object Customer Support, located in Sweden, linked to the organization Customer Data Inc.

Personnel role

Section titled “Personnel role”

A personnel role is a group of people who have access to the data. They can perform data processing activities, such as transferring data from one system to another or between physical or other storages and systems.

Fields

  • Title — unique name of the personnel role.
  • Description — general description of the personnel role.
  • Personnel role organization — the organization that the personnel role belongs to.
  • Location
  • Icon — icon representing the personnel role.
  • Tags — comma-separated tags for the object.
  • Attach files — any files or URLs related to the personnel role.
Example personnel role object Engagement Team, located in the United Kingdom, linked to the organization Customer Data Inc.